The system I’ve cobbled together is kind of all over the place … in that I store it in 3-4 different places.
Work todos get managed in outlook. Work accomplishments and data I’m working on for work get stored in One Note. Personal todos in either Google Keep or with the project in question. Personal accomplishments stored … nowhere presently.
I meant to start working on development of a database application for that but I’m working on another programming project instead.
And trying to get motivated to work on my next writing project.
Across all of that, I have a 1-character shorthand I’m using to mark each line. “i:” = idea, for example. “s:” would be shopping.
Yeah, it looks pretty cumbersome. For me it doesn’t work at all because paper is something I temporarily put notes on until I either a) no longer need them or b) digitize them.
But there is something to be said for the overhead. It’s not necessarily wasted time. Dedicating the time to maintaining it once a day can give context. I don’t do it the same way since I don’t really work on paper.
When I’m going through my notes and todos, I can take stock of just how much I have accomplished. Which helps a lot when I have one of those days where it feels like I got nothing accomplished.
It’s also a good point to say “Yeah, nope. Realistically, I’m not doing that now/ever and I need to take it off my list.” Which eases the emotional / mental burden of whatever that list item was.
The right overhead can be really beneficial. Spending 15-30 minutes a day or week (whatever works for your flow) can help a lot.
I briefly got into GTD a number of years ago. Read some of the books, made one of those 3x5 notecard makeshift notebooks held together with a clip that David Allen recommended. I got a lot done but then I always do. I found the drive for productivity made me deeply unhappy. Or unhappier at any rate.
I did take one thing away from it in a long term sense. “Use what works for you and toss the rest.” (Paraphrase.)
So I tossed all of it except that phrase.